Privacy Policy
This policy explains what information Maintenance Manager OS processes, why it is needed and how customers can control their company data.
1. Information we process
We process account identity information supplied through ChatGPT sign-in, such as email address and display name. Inside the product, customers may add company details, team memberships, equipment, maintenance work, inspection, breakdown, inventory, supplier, procurement, support and audit records.
2. How information is used
Information is used to authenticate users, isolate company workspaces, provide maintenance workflows, calculate operational indicators, administer subscriptions, respond to support requests, protect the service and improve product adoption.
3. Service providers
The service relies on OpenAI Sites infrastructure for application hosting and sign-in, and Whop for checkout and subscription processing. These providers process limited information needed to deliver their services under their own terms and privacy practices.
4. Company isolation and permissions
Operational queries and write actions are scoped to the authenticated user’s company and role. Designated platform administrators may access cross-company subscription, usage and support information only for service operation, customer support and account administration.
5. Data retention and portability
Customer records are retained while the workspace is active and as reasonably necessary for security, support, billing and legal obligations. Authorized users can export operational registers and a protected company backup. Requests concerning deletion or access can be submitted through Support & feedback.
6. Security
We use authenticated access, server-side authorization, company-scoped queries, role permissions and audit records. No internet service can guarantee absolute security; customers must protect their account access and avoid submitting passwords, API keys or payment-card information in maintenance or support records.
7. Your choices
Customers can update their company and operational records, control team access, export supported data and request assistance with access, correction or deletion through the in-app support channel.
8. Changes and contact
We may update this policy as the product or legal requirements change. Material changes will be reflected by a new effective date. Privacy questions can be submitted from the Support & feedback module after sign-in.